Recruitment Data Entry & Compliance Administrator - EST Hours

Other Jobs To Apply

No other job posts for this day.

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our U.S.-based clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch.

We’re looking for a Recruitment Data Entry & Compliance Administrator to join our growing team supporting a U.S.-based client that specializes in placing travel healthcare therapists across the United States.

The ideal candidate is highly organized, efficient in Excel, and able to manage multiple priorities with accuracy and consistency. This role plays a key part in ensuring that job data, compliance records, and submission processes run smoothly and accurately.

PLEASE NOTE:

  • Working Hours: This role requires you to work EST hours Mon - Fri from 9am to 6pm EST(15h00 to 24h00 South African time - subject to change in accordance with daylight savings in the United States).
  • You will be required to work on both South African and US public holidays (compensation for SA public holidays in accordance with the BCEA)
  • Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
  • Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
  • Work Environment:This is a fully remote working role.

Key Responsibilities:

  • Data Entry & Job Management
    • Enter and update job information accurately on internal systems
    • Ensure job posts sync correctly to job boards and appear as expected
    • Communicate with clients to confirm or adjust job details when needed
    • Identify and resolve posting or syncing issues promptly
  • Compliance & Documentation
    • Conduct background checks and verify documentation for compliance purposes
    • Collect, review, and organize credentials and forms from candidates
    • Maintain accurate compliance records and track upcoming deadlines
  • Submission & Collections Support
    • Assist in preparing candidate submissions when team members are unavailable
    • Verify all information and documents are complete and error-free before submission
    • Support the collections process (when needed), following up on outstanding items professionally

Requirements

  • Exceptional attention to detail — accuracy and consistency are your strengths
  • Strong Excel skills (filtering, sorting, organizing, basic analysis)
  • Tech-savvy and quick to learn new systems and platforms
  • Highly organized with strong time management skills
  • Excellent written and verbal communication skills
  • Dependable and flexible — able to handle occasional urgent updates after hours or on weekends
  • A collaborative mindset — eager to support team efficiency and continuous improvement

Preferred Background

  • Experience in recruitment data entry, compliance, or recruitment administrative roles
  • Familiarity with ATS platforms or job posting systems
  • Background in staffing, HR, or recruiting environments is an advantage.

If you are not contacted within 14 working days, please consider your application unsuccessful.

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...